Result
self-reportedPayroll used to run up to 3 days late while his payroll person tracked down the ops manager about extra pay. Now the agent collects each adjustment as it happens, sends payroll the full list every Saturday, and payroll runs every Monday.
The owner behind @JimDicarlo (Jimmy Wins!) has run home service companies since 2014, including cleaning companies. His ops manager used to agree to extra pay for cleaners on the fly, and payroll ran up to 3 days late while the payroll person chased him for the details. Now the companies have an agent named Kimo that sits in their Slack and is connected to email, calls, texts and the CRM and booking system. The ops manager tells Kimo about each adjustment as he makes it, the same way he'd tell a team member, and Kimo sends payroll the full list every Saturday.
Who did it
Try it now
- Put an agent in the chat your team already uses, like Slack, so nobody learns a new app.
- Tell whoever approves extra pay to message the agent every time they agree to one: who, how much, which job, why.
- Have the agent keep a running list for the pay period.
- Every Saturday, have it send the full list to the person who runs payroll, so nothing has to be chased.
- Run payroll on the same day every week and check the list against timesheets for the first month.
Each time I tell you about a pay adjustment (cleaner name, amount, job, reason), add it to this week's list and confirm it back to me. Every Saturday, send the full list to [payroll person] for Monday payroll. Don't change anyone's pay or contact cleaners yourself.
Make it run every week
A play works once. Turn it into a routine in three small steps:
- Run it once and check the result yourself.
- Give your AI a schedule. Tell it when to run this play (every week, or every month) and to message you with what it found before you act.
- Keep a log. One line per run: what was checked, anything flagged, what you did.
What to watch out for
Self-reported in his own X article. Most of the article is about a build his consulting firm (Second Shift) is planning for a flooring client; this play uses only the part already running in his own cleaning companies. He doesn't name the AI tool. Pay changes still need a person to approve them. Build it with Page: a simple team page with pay rules, so adjustments follow the same rules every time.
Did it work?
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